Accounting Assistant (Accounts Payable)





Helping children and empowering families by providing safety, advocacy and support.





The Accounting Assistant (A/P) is primarily responsible for processing invoices and payments in a timely matter while maintaining accuracy in account numbers so that financial reports are accurate.  The position is supervised by the Accountant.





  1. Payables:
  1. Key invoices and check requests as they come in.  This includes coding with correct account and sub numbers, making sure proper approval has been provided, and documentation is attached.
  2. Process checks/direct deposit every Monday and Thursday.  This includes proper attachment of check stubs, getting signature(s) and sorting/distributing to mailboxes, mailroom, and various locations.
  3. Mileage checks are cut around the 5th of every month.  Verify supervisor signatures, scan mileage for accuracy- verifying on map website if questionable, code with account numbers and make sure receipts are attached. Look for any training expenses.
  4. Process voided checks.
  5. Cash sheet must be updated with all checks cut, voided, and deleted daily.
  6. Send Positive Pay to bank for all checks cut and voided.
  7. Record expenses for certain restricted funds on Gifts spreadsheet.
  8. File all invoices and check requests.
  9. Agency Credit Cardscomplete monthly spreadsheet and give to Accountant.
  1. Deposits- Daily:
  1. Daily Remote Deposits run every afternoon (after mail comes).
  2. Request bank courier as needed for cash deposits.
  1. Knapp Campus Petty Cash- Weekly:
  1. Receive petty cash (9 pouches) from Knapp campus every Friday.
  2. Request bank courier for deposit of petty cash and withdrawal of weekly replenishment.
  3. Review petty cash logs looking for proper documentation.


  1. Payments:
  1. Apply Counseling payments in online record system.
  1. Other Duties:
  1. New Staff Orientation – when asked, go to meeting and briefly describe mileage vouchers and A/P check processing.
  2. Petty Cash for Business Office – oversee petty cash requests and replenish when necessary.
  3. 1099’s process in January.  Request W-9’s and send out 1099 reminders.
  4. Accounting supplies (envelopes, checks, 1099 forms) keep stocked.
  5. Maintain a current written procedure for all facets of the accounts payable operation.
  6. CWTI- collection of proper documentation and invoicing.
  7. Other duties as assigned by supervisor.





  1. Ability to communicate verbally and effectively to exchange information with coworkers, peers, the community, and others involved in your position.
  2. Ability to maintain a stationary position for extended periods of time.
  3. Ability to use a key board and ten-key numerical pad with speed and accuracy.
  4. Ability to determine and assess job related documents and visually utilize Agency equipment.
  5. Ability to physically handle and perform job related functions, including the operation of Agency equipment.
  6. Ability to lift and transport 20lbs.





  1. 3-5 years office experience, Associate’s Degree in Business or Accounting preferred.
  2. Experience in billing and accounting functions or an accounting/business degree.
  3. Experience in the proficient use of accounting software, paperless A/P system, spreadsheets, and word processing applications.
  4. Dependability.
  5. Initiative.
  6. Exercises good judgment.  Trustworthy.
  7. Ability to get along with and work well with others.
  8. Good oral and written communication skills.
  9. Good organizational skills.
  10. Good computer skills.
  11. Valid driver’s license, adequate insurance with a car available at all times.
  12. Adaptability and willingness to accept change.
  13. Ability to work with a variety of people both within and outside the Agency. Able to create a positive image for the agency in the community and with others with whom daily contact is required.
  14. Become familiar with and follow the code of ethics for your profession and to abide by the related agency standards.
  15. Possess an understanding and sensitivity to the client’s cultural and socioeconomic characteristics.
  16. Knowledge of community resources.
  17. Advanced business and accounting training.
  18. Interest in child welfare.
  19. Positive acceptance of supervision in order to learn and be trained in job-related functions.
  20. Personal qualities of organizational skills, assertiveness, good judgment, conscientiousness, attention to detail, and timeliness.
  21. Good moral character.
  22. A personal commitment to the Agency’s mission, philosophy, and values.












Employment Type:

Job Type:

Contact Name: 
Nina HR Manager
805 Leonard St NE
Grand Rapids


Email Address: 

Base Salary:

How to Apply: 
Send resume and cover letter to or visit our website at EOE.